July 2025 Management and Board of Directors Summary Activity Report

Complete Management Reports, Board of Director Meeting Minutes,  June Financial Report, and Annual Master Reserve Study are available in the Dunes West POA Documents Website.  

Management:

• Michelle Pucci is our new Covenants and Lower Dunes West Administrator
• 2025 Paving project completed
• New security service selection process was completed and awarded to Coastal CSSI.  Implementation August 1, 2025.
• Implementation of Coastal CSSI documentation and software.
• Kiln Court game camera set to detect people walking into Dunes West via the woods captured1 person in two months.  
• Back gate repairs to the outside and inside of the building have been completed.
• Alligator sign installed at pond 25. 
• Meeting with Chris Lupert, TOMP Planning, regarding Grand Oaks.
  • We reviewed the town’s assessment of the oaks.
  • The towns report and the POA’s report are in agreement as to the health of the oaks.
  • Next steps were discussed to plan risk mitigations to be shared with homeowner.
• Palm trees around neighborhood replaced

Board of Directors: 

• Master Annual Reserve Study received, accepted, and published on the website.
  • Study includes a review of assets to assess expected useful life, repair or updating costs, and financial reserve requirements to fund.
• Researched traffic study requirements for adding new intersection traffic controls within Dunes West.
• Notices regarding Highway 41 project have been received addressing DWPOA property to be potentially impacted.  The board is addressing with attorney.  
• Discussed E-bike town hall meeting to assess what went well and what could be improved to make these community meetings more effective. 
• 2024 Financial Audit Report completed and accepted by the board. 
• Communications to Residents:
  • June Management and Board of Directors activity summary
  • Introduction of Michelle Pucci as new Covenants and Lower Dunes West Administrator
  • Dunes West POA Behind the Gates Road Maintenance Strategy

Dunes West POA June Financial Report Highlights: 

• Major Revenue Variances: 
  • Assessment collection on budget using accrual accounting method but below budget by $305,308 using cash accounting method due to early receipts in December 2024.
  • Other revenue is $62,259 over budget due to strong decal income
• Major Expense Variances: 
  • Staffing payroll had a positive variance of $32,899 due to staffing turnover early in the year.  
  • Electricity rates raised by Dominion Energy caused a negative expense variance of $8,125.
  • Overall, surplus of $637,480 will fund operations second half of year and monthly transfer of $109,052 to reserve funds
• Reserve Funding Revenues:
  • Improved interest rates generated $82,716 of income, nearly twice the budgeted amount.
• Reserve Spending YTD: $264,731.
  • Total planned spending for 2025, $2,791,414 including $1,717,000 for major road project begun in July and to be completed in August. 
• Balance Sheet Total POA Equity: $6,254,370.