August Management and Board of Directors Summary Report

10 Sep 2025

August Management and Board of Directors Summary Report

Complete Management Reports, Board of Director Meeting Minutes and July Financial Report, are available in the Dunes West POA Documents Website.  

Management:

  • Coastal CSSI, the new security service implementation August 1, 2025.
  • Implementation of Coastal CSSI documentation and software.
  • 2026 Budget development meetings
  • Sinkhole being addressed on Colonel Vanderhorst Circle
  • Maintenance on both docks
  • Playground slide and platform fixed
  • Addressed landscaping request around pond 69
  • Provided background on Mount Pleasant permitting process for the Grand Oaks 
  • Tree removal quotes being collected
  • Updated candidate nomination form

Board of Directors: 

  • Addressed highway 41 assessment notices with attorneys and having our own assessment developed
  • Project started to assess an updating of the website with contract being approved 
  • Developed update on Mount Pleasant permitting for Grand Oaks 
  • Planned town hall for Grand Oaks and Deer Management October 8, 2025
  • Had a joint meeting with the ARB 
  • Accepted resignation of Carolyn Edwards from the Traffic Safety Committee.  Many thanks for her significant efforts contributing to the safety of Dunes West.
  • Communications to Residents:
  • July Management and Board of Directors activity summary
  • Maintenance of Roads inside the gates
  • Introduction of Michele Pucci, New Covenants and Lower Dunes West Administrator

Dunes West POA July Financial Report Highlights: 

  • Major Revenue Variances: 
    • Assessment collection on budget using accrual accounting method but below budget by $835,006 using cash accounting method due to early receipts in December 2024.
    • 428 owners owe more than $100, first month after due.  July had only 44.  The 428 are late and owe a late fee and interest penalty. 
    • Other YTD revenue is $42,134 over budget totaling $280,715 vs budget of $238,581.
  • Major Expense Variances: 

Positive Variances:

  • July expenses $293,099 with YTD $1,599,382 which is below budget by $123,122. 
    • Staffing payroll had a positive variance of $38,347 due to staffing turnover early in the year.
    • Ground maintenance $16,824 less than budget as repairs are less than previous years.  

Negative Variances:

  • Taxes, $17,256. DWPOA, as a non-profit, first time having to pay taxes based on interest earned on invested reserve funds in FDIC insured funds. 
  • Reserve Spending YTD: 
    • Reserve Fund spending year-to-date totals $1,472,001. Total budgeted Reserve Fund spending for 2025 totals $2,791,414
    • The largest expenditure this year has been towards the major paving project that was completed in July at a total cost of $1,200,825. 
  • Reserve Funding Revenues:
    • Improved interest rates generated $82,716 of income, nearly twice the budgeted amount.
  • Balance Sheet: 
    • Total operating cash increased $971,155 consistent with the strong July assessment collections.
    • Total all DWPOA cash at the end of July 2025 amounted to $7,084,293. (Note the actual payment for the paving project was paid to the vendor in August)
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