March 2025 Summary of Board of Directors and Management Activities

March Summary Board of Directors:

• Reviewed residents expressed concerns regarding speeding and E-bikes.  Provided communications:  
  • 2024 Traffic Safety Committee Speeding survey 
  • Recap of Dunes West efforts to address speeding
  • Mount Pleasant and Dunes West Laws and Covenants for E-bikes and E-scooters
  • Parents’ guide to safety training for children using E-Bikes
• Addressed Deer Poaching:
  • Two communications on Deer Poaching to Residents
  • Work with DNR and Mount Pleasant Police.  DNR to patrol Dunes West to help control poaching
• Ensured the plan for repairing Ayers Plantation Way path includes arborist review to assess potential damage to trees before work is started. 
• Reviewed the status of Grand Oaks trees with Town of Mount Pleasant to address their request for more information and to clarify the steps in their permitting process.  Will hold a Dunes West residents town hall once there is more clarity.
• An option to acquire currently leased office space was presented.  A business case will be developed to assess alternatives. 
• Worked with multiple residents on covenants concerns.

February Financial Report Highlights:

• Revenue Variances: 
  • Late collections >$100 dropped from 396 to 155
  • 115 of outstanding fees owed <$100 associated with not paying late fees
• Expense Positive Variances >$5,000: 
  • Staffing $11,902
  • Tree Maintenance $7,875
  • Landscaping $7,000
  • Privacy Supplies $6,120 delayed until March
• Expense Negative Variance >$5,000
  • Legal collection fees $7,071 associated with on-going legal matters
• Reserve Funds: Improved interest rates generated $28,822 doubling YTD budget
• Balance Sheet:  Total account receivables are down from $283,785 to $125,289 due to strong collections assessment.

Detailed Board of Director Meeting Minutes and Financial Status Reports are available under Documents on the website.

March Summary Management Report:

• New ARB coordinator has been on-boarded.  Training in process as well as updating of procedural manuals
• Held meetings on website communications to enhance community engagement
• Updated welcome packages for new residents
• Planned the annual volunteer dinner event
• Processed gate claim with insurance
• Repaired potholes 
• Coordinated with AT&T as they began laying fiber in the utility right of way
• Completed evaluation of pond by Lake Doctors
• Repaired four street signs that had been vandalized
• Ayers Path repairs started and are underway
• Completed drainbox repairs
• Investigated aggressive alligator complaint at Cypress Point
• Held regular Security account management meeting

Detailed Management Reports are available under Documents on the website.